This is how the Bizzmine Scheduling Agent sets you up for success

What are the benefits of the scheduling agent?

• You eliminate human errors like forgetting something or input of incorrect data…
• With the automatic reminders you always know exactly what has to be done, you know the due date and you get the correct information.
• You save a lot of time not needing to enter the data manually.
• You have a clear overview of all future registrations (e.g. the planning of your audit calendar) and you can easily verify when the last successful run was.

Imagine using a tool, integrated in a Quality Management System, that can help you make your processes run smoothly.

Examples of efficient processes with the scheduling agent

• Weekly meetings
  Regularly scheduled discussions to align on progress, resolve issues, and set priorities.
• Audit calendar
  A predefined schedule to plan and track audits, ensuring compliance with standards and processes. Have your audit management on point, so you will always be prepared.
• Weekly, monthly... calibration or maintenance of instruments, devices, or machines
  Routine checks and adjustments to ensure equipment operates accurately and reliably. This is how your Calibration Management should look like.
• Recurring checks/tasks like backup verification
  Periodic tasks to confirm backups are complete, and data integrity is maintained.
• Enter KPI data from external sources on a monthly basis
  Scheduled updates to consolidate performance metrics for monitoring and decision-making.
• Recurring costs
  Automated scheduling to track and process payments like subscriptions or leases.
• Periodic safety inspections or audits
  Regular reviews to identify hazards and ensure workplace safety compliance.
• Periodic reminders of payments to be made
  Notifications are set to ensure timely payments and avoid penalties.

How does the scheduling agent work?

As soon as you have a licence for this option, you can start creating 'Scheduling Widgets' in Bizzmine. Per widget, you can determine which Collections (static or workflow) you want to manage and assign permissions to the users in your organization. You can add these widgets on whatever dashboard you want, just like with all other widgets in Bizzmine.

This makes it really easy to give access to the different types of scheduled instances for specific people. Think of one scheduling widget in which you can manage all scheduled processes. And a second in which you can only see and manage the audit calendar or the planned maintenance of your machines.

Imagine having this option, along with other options that will contribute to the efficiency of your quality processes, in one system?

Users can easily register and maintain recurring registrations in the front-end interface of Bizzmine. The user keys in the required data of the scheduled item into the form, just like you would do for another new instance. The second step is to determine the recurrence pattern: every day, every day of the workweek at 8:30 AM or even more complex patterns like the second Thursday of the odd month at 5:00 PM etc.

Feel free to drop a message if you would like to discuss this option of the scheduling agent with someone from the Bizzmine Customer Success Team, or if you would like to test it for free.